A little bit about Alliance Nav Alliance Nav is one of Canada?s leading providers of mission critical navigation and communication equipment to commercial shipping fleets, with a long history of serving sophisticated customers who rely on our people?s technical know-how, deep yet diverse expertise, and longstanding reputation for quality. Thanks to our field service technicians, our head office team, and our network of equipment partners, we work hard to fulfill our promise to customers: keeping their ships navigating safely. Much more than an equipment and service company ? we are a leader in providing solutions to our loyal customer partners and their technical staff to ensure that they too can deliver on their mission. We are a dynamic, entrepreneurial, and horizontal organization that offers exciting growth opportunities for talented professionals searching for a new challenge. About this opportunity Reporting to the Financial Controller, the Accounting Administrative Assistant will contribute significantly to maintaining efficient office operations and providing essential support across both administrative and accounting responsibilities within the organization. Your responsibilities will include: - Liaise with local and international customers and vendors to obtain various documents and information. - Execute data entries in NetSuite ERP system and maintain multiple logs in Excel. - Assist with account reconciliations and other month end close procedures. - Assist with year end audit preparation; pulling and submitting documents requested by our external accountants. - Follow up on unpaid invoices according to receivables schedule. - Accounts payable; entering bills and setting up ACH, EFT and Wire payments in ScotiaConnect, our banking platform. - Assist with invoicing activities. - Assist with filing and paying various government remittances - i.e. GST/HST and QST, WSIB, etc. - General office administrative duties, including but not limited to answering phones. - Other duties as required to support our Financial Controller and other management employees to ensure smooth office operations. A little bit about you The ideal candidate has strong knowledge in accounting principles and administrative tasks. You thrive in a dynamic work environment, balancing multiple responsibilities with attention to detail and resourcefulness. Your adept organizational skills and financial software proficiency make you a valuable team member. Effective communication and a solution-oriented mindset helps you improve processes for overall efficiency. Meeting deadlines is your strength, aligning seamlessly with our fast-paced work environment and ensuring success in the role. Your qualifications Education: A diploma or equivalent in accounting. Experience: 2 years of proven experience in a similar role, demonstrating a solid understanding of basic accounting principles and administrative functions. Technical Skills: Proficiency in NetSuite or other ERP/accounting software and intermediate knowledge of Microsoft Excel. Language: Bilingual in French and English What we offer - Group benefits plan with coverage including but not limited to medical, dental, vision & services provided by licensed practitioners. - Free coffee and tea, as well as occasional staff lunches and snacks. - Team building activities and other office experiences. - An easily accessible office space in Ville Saint-Laurent. - A collaborative and dynamic team. - Opportunity for growth and learning to take your skills to the next level. - Competitive compensation and an annual performance-based bonus.